Privacy Policy

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Last updated: 17 March 2025

Introduction

EarthMind CIC ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website www.EarthMindUK.org, including any other media forms, channels, mobile websites, or applications related or connected thereto (collectively, the "Site").

Please read this Privacy Policy carefully. If you do not agree with the terms of this Privacy Policy, please do not access the site.

1. Information We Collect

We may collect and process the following types of information:

• Personal Data: Your name, email address, telephone number, and other details you voluntarily provide through contact forms or other features on the Site.
• Usage Data: Technical data such as IP address, browser type, pages visited, time spent on the website, and other analytics.
• Cookies: Information collected through cookies or similar tracking technologies to enhance your experience.

2. How We Use Your Data

We process your personal data in accordance with the UK GDPR and Data Protection Act 2018. We use your data to:

• Operate, maintain, and improve the Site.
• Respond to your inquiries and provide customer support.
• Send you updates, newsletters, or promotional communications (with your consent).
• Monitor usage and performance for analytics and improvements.

3. Legal Basis for Processing Your Data

We collect and process your data based on:

• Consent: When you have given us clear consent to process your data for specific purposes.
• Contractual Obligations: To provide services you have requested.
• Legal Obligations: To comply with UK law.
• Legitimate Interests: For purposes such as improving the Site and understanding its use.

4. Sharing Your Data

We do not sell your personal data. However, we may share your information with:

• Service Providers: Third parties that help operate and maintain our Site, such as IT providers.
• Legal Authorities: If required to comply with legal obligations or enforce our rights.

5. Data Retention

We will retain your personal data only for as long as is necessary to fulfill the purposes outlined in this policy and as required by law.

6. Data Security

We implement appropriate technical and organizational measures to safeguard your personal data against unauthorized access, alteration, or loss.

7. Your Rights Under UK GDPR

Under UK law, you have the right to:

• Access your personal data.
• Request correction of inaccurate or incomplete data.
• Request deletion of your data where there is no lawful basis for its continued processing.
• Restrict processing under certain circumstances.
• Data portability to transfer your information to another provider.
• Withdraw consent at any time, where applicable.

To exercise these rights, please contact us at community@earthminduk.org.

8. Cookies

We use cookies to track website activity and improve functionality. You can manage your cookie preferences via your browser settings.

9. Third-Party Links

Our website may contain links to external websites. We are not responsible for their content or privacy practices.

10. Updates to This Privacy Policy

We may update this policy from time to time. The latest version will always be available on our website. Please check back regularly.

11. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at:

• Email: community@earthminduk.org
• Phone: 01424 300 887