Last updated: 17 April 2025
1. Introduction
EarthMind CIC is committed to ethical tax practices that reflect our core values of transparency, integrity, and social responsibility. We believe that contributing our fair share of tax supports the communities in which we operate and strengthens public trust. This policy outlines our approach to tax governance, compliance, and responsible tax conduct.
2. Tax Compliance & Governance
- EarthMind CIC complies fully with all applicable tax laws and regulations in the jurisdictions where we operate.
- We maintain strong internal controls and governance to ensure responsible tax management.
- The Board of Directors oversees tax-related matters, ensuring that risks are managed effectively and decisions align with our ethical commitments.
3. Commitment to Transparency
- We provide clear, accurate, and accessible tax reporting to stakeholders, including regulatory bodies.
- Our financial statements and tax disclosures reflect the true nature of our operations and tax obligations.
- We will not engage in artificial structures designed to obscure financial transparency.
4. Ethical Tax Practices
- EarthMind CIC does not engage in tax avoidance schemes or any practice that seeks to exploit legal loopholes.
- We do not use tax havens or relocate profits to jurisdictions with low or no taxation that do not align with genuine economic activities.
- Our tax arrangements are consistent with the spirit and purpose of tax laws, ensuring a fair contribution to public finances.
5. Responsible Tax Planning
- While we operate tax-efficiently, any tax planning is conducted in a manner consistent with our ethical commitments and social responsibility.
- We do not pursue aggressive tax planning that undermines the integrity of tax systems.
- Any tax reliefs or incentives claimed will be in line with legislative intent and for legitimate business purposes.
6. Engagement with Tax Authorities
- We maintain an open and cooperative relationship with tax authorities, responding promptly and transparently to inquiries.
- Any disputes regarding tax matters will be managed in a fair and constructive manner, with a commitment to resolution in good faith.
7. Review & Compliance Monitoring
- This tax policy will be reviewed annually by the Board of Directors or an appointed compliance officer to ensure continued alignment with best practices and regulatory requirements.
- Compliance with this policy will be monitored internally, and training programs will be provided to relevant employees to ensure understanding and adherence.